Terms & Conditions

Last Modified: June 17, 2024

For complete details on the terms that apply to registration, please read through the below.


Once you complete the purchase of your registration, the purchase and rate are final and won’t be adjusted later. It is your responsibility to confirm that the price displayed at checkout is the price that you expect and agree to pay before you complete your purchase.

We may offer promotional rates as part of a limited sale. These rates are generally tied to a specific registration type (for example, the Speaker rate) or to a group. Discounted rates cannot be combined.

If a promotional rate is time-limited and you are paying by check, the check must be postmarked within five business days of the promotional deadline in order to receive the promotional rate.

If you are purchasing group tickets, we may register your attendees for you using names, email addresses, and other information you provide. You are responsible for obtaining your attendees’ permission to share their personal information with NatDC and for NatDC, its vendors, and/or NatDC event sponsors to use their information as described in the ‘Privacy’ sections below. You are also responsible for your attendees’ compliance with these terms and conditions. We may refuse entry or cancel registration for any attendee that does not comply.


Things happen. We understand. Here’s how cancellation and refunds work:

To cancel your registration for a full refund, email events@natdc.org with the word "Cancellation" in the subject line by the cancellation deadline date listed at the bottom of your registration form. No refunds will be issued for cancellations made after this date. You can transfer your registration anytime until badge pickup by emailing events@natdc.org.

In the unlikely event that we have to reschedule or cancel NatDC Diversity in Leadership 2024, or if we have to change the format to a digital-only event, we’ll notify you by public announcement on NatDC.org, by email, and/or by other methods. If the event is canceled, your registration will also be canceled, and we’ll refund any registration fees received from you. If the event is rescheduled or changed to a digital-only format and you’re no longer able or wish to attend, you may cancel your registration by giving us written notice within two weeks of the announcement. If you do not notify us of your cancellation within that time, you will not be eligible for a refund.

Other cancellation and refund rights depend on the specifics of your purchase. To cancel your registration (and get your refund, if applicable), you will need to notify us in writing at events@natdc.org

If you’re entitled to a refund, you will be refunded to your original payment method. These cancellation terms apply regardless of the reason that you cancel (even if you, unfortunately, need to cancel for personal reasons or other stuff that’s out of your control).

Please remember that canceling your registration does not automatically cancel your hotel and travel arrangements. You are responsible for canceling your own hotel and travel reservations.


You have the option of transferring your registration to another person if your plans change (or if you just feel like it). Your registration can be transferred up until picked up onsite. To ensure badges and other conference material are prepared for your substitute, please transfer your registration at least 15 days before the conference begins. Printed material may not be available for your substitute if the transfer is received within 15 days of the start of the conference.

To transfer a registration, contact us at events@natdc.org. Please include the full name, job title, organization, email address, phone number, and dietary restrictions of your substitute.

In order to transfer a registration, you must be able to demonstrate to our satisfaction that you are the original registrant or purchaser, or that you are otherwise authorized to make changes to the registration.

Please remember that transferring your registration does not automatically transfer your hotel and travel arrangements. You are responsible for transferring your own hotel and travel reservations.


Your privacy is important to us, so please read our full privacy policy here, which is incorporated into these terms by reference.


We may share your registration data with our vendors in order to provide event information and help improve your experience at NatDC or events. For example, if we offer a mobile app, we might make your data available to the mobile app provider so it’s accessible through the app. Also, if you provide us with food allergy or other dietary information, this information may be shared with caterers and restaurants hosting official events.

We may also share your registration data with providers related to NatDC, and other vendors who work with us to make sure NatDC events are a great experience for you. By providing your registration data to us, you grant us permission to do these things.

What we will not do is sell, rent, or give your registration data to third parties (because there’s nothing worse than going to an event then getting spammed by strangers for weeks). You have the option at registration to allow us to share your registration information (including your name and email) with NatDC sponsors, and if you select this option, we’ll share your information with NatDC sponsors so you can receive communications directly from them. You also may have the option of sharing your information (such as your name, company, and job title) directly with other attendees or sponsors through our event platform or other online communities.

If you choose to share (or allow us to share) your information, you understand that we do not control how other attendees or sponsors use your information. The important point here is that you will have control over which information is shared with other attendees and/or sponsors, and you can choose whether or not to share your information. If you believe a sponsor or other attendee has collected your information without your consent, please inform us immediately.


We may share performance metrics such as page views, clicks, and impressions with NatDC sponsors or vendors to measure the performance of our NatDC platform, content, and advertising that we provide through the platform. We will use this information in compliance with our privacy policy.


By registering for NatDC events, you agree to follow our Code of Conduct. Our Code of Conduct outlines the behavior we expect from everyone at NatDC events. You should read the whole thing, but the summary is pretty simple: be kind.

What is expected of everyone:

  1. Be considerate and respectful to all.
  2. Refrain from demeaning, discriminatory, or harassing behavior, materials, and speech.
  3. Comply with the rules and regulations of the event, NatDC, and Harvard University and also with reasonable requests by event staff and university officials.
  4. Speak up if you observe anything at an event that conflicts with this Code of Conduct. If you are being harassed or feel uncomfortable, notice that someone else is being harassed, or have any other concerns, please contact event staff immediately.

If we (in our sole discretion) determine that you are behaving in a manner that is—or could be—disruptive to the event or other attendees, violates our Code of Conduct, or is in violation of these terms, then we can limit your access or ban you from the event. If we do, you aren’t entitled to any form of refund or compensation. At our discretion, we may also ban you from future events.

If you notify us of an individual who you believe is acting in a manner which violates our Code of Conduct or these terms, we will take your concern seriously, but any action that we may or may not take will be at our sole discretion.

The views or opinions expressed by any event attendee, speaker or sponsor are not necessarily our views or opinions. All event attendees, speakers, and sponsors are responsible for their own content (including presentations, printed material, and online content). You are not allowed to use any content that infringes another party’s intellectual property rights, is harassing, misleading, or unlawful.


Attendees must be at least 18 years of age to attend the conference and all related events. If you’d like to request an exception to this, you’ll need to send your request in writing to events@natdc.org. You have to be at least 21 years of age to drink alcohol, and must provide valid ID if asked. Of course, all drinking should be done responsibly.


Unless we notify you otherwise, you may use smartphones or handheld tablet devices to take photos, videos, or audio recordings (collectively, “recordings”) for personal, non-commercial use, provided the recording is not disruptive and complies with NatDC and Harvard University terms and conditions. Recordings may not be published, sold, reproduced, transmitted, distributed or otherwise commercially exploited in any manner whatsoever.

Because of copyright restrictions, you may not take recordings of any artwork within the Harvard Faculty Club or elsewhere on the Harvard University campus.

We allow – and even encourage you – to disseminate the recordings through social media (like tweeting, or posting to Facebook or Instagram), as long as the clips aren’t more than one minute in length and you are otherwise in compliance with these terms.

In addition to the restrictions above, you agree that you won’t use any recordings (1) in a way that is misleading or disparaging, (2) in a way that implies that the content of the recordings is your own, (3) in violation of applicable law (including but not limited to privacy and copyright laws) or in connection with an obscene, indecent, or unlawful topic or material. If we request that you discontinue use of any recordings, you agree to immediately comply with our request.

Professional recording or recording by a device dedicated to the capturing of photos or videos is prohibited unless written permission is given by NatDC. If you are a speaker and would like to bring a professional videographer to record your presentation, please email events@natdc.org to request permission.

Now about recordings we can take: by attending NatDC and related events, you consent to having your image, voice, likeness, presentation and/or other copyrightable material recorded, including video, audio, and still photography. We reserve the right to use recordings taken at NatDC and related events however we might choose to, without giving you notice or any compensation. We might use them, for example, in our press releases, marketing materials, or other publications.


We want everyone to be safe at NatDC events, and we’re guessing you do too. All attendees must comply with all applicable masking, social distancing, and other health and safety requirements imposed by federal, state and local governmental and health authorities and by Harvard University, NatDC, and event organizers to limit the spread of novel coronavirus SARS-CoV-2 and any resulting disease (together with any mutation, adaptation or variation thereof, “COVID-19.”), and that such requirements may be adjusted as needed.

In addition, you may not enter the Harvard Faculty Club or other Harvard premises if you: (1) at the time of the event experience or display any known symptom of COVID-19; (2) have in the 14 days preceding the event tested positive for COVID-19 or experienced or displayed any known symptom of COVID-19; or (3) in the 14 days preceding the event had close contact with someone who is either confirmed or suspected of being infected with COVID-19, including anyone who is or was experiencing or displaying any known symptom of COVID-19. Known COVID-19 symptoms include: fever, chills or feeling feverish; new cough (not related to chronic condition), shortness of breath or difficulty breathing; new fatigue; muscle or body aches; new headache; new loss of taste or smell; sore throat, new nasal congestion or new runny nose (not related to seasonal allergies); nausea or vomiting; diarrhea.

If any of these conditions apply to you, please transfer your registration to a colleague. Do not travel to the event or enter the Harvard Faculty Club or other Harvard University premises.


NatDC, Harvard University, and event organizers cannot guarantee that an individual entering the Harvard Faculty Club or other Harvard University premises will not contract COVID-19 or be exposed to someone infected with COVID-19.

You understand and agree that there are certain risks of personal or property injury, illness, and/or death associated with attending NatDC events, including, without limitation, risks related COVID-19. You understand and agree (a) that the risk of exposure to COVID-19 cannot be fully eliminated and is increased by proximity to other people, (b) that an inherent and elevated risk of exposure to COVID-19 exists in any public place or place where people are gathered, (c) that attending NatDC events may involve coming into close contact with other people, (d) that there is no guarantee, express or implied, that you will not be exposed to COVID-19 and (e) that exposure to COVID-19 can result in being subject to quarantine requirements, illness, disability, and other short-term and long-term health effects, including death.

Despite these risks, you voluntarily assume ALL known and potential risks and danger of injury and/or death from any cause, resulting from, in connection with, or incidental to NatDC events, including exposure to COVID-19.


We might make updates to the agenda from time to time, which could include a change in speakers or the cancellation of certain sessions. We can’t promise the attendance of any speaker, entertainer, or presenter and won’t refund your registration or provide any other compensation based on changes to the agenda. We also can’t guarantee admission to any certain session, since all sessions are subject to capacity limits and availability.


All disputes arising under this agreement shall be governed by and interpreted in accordance with the laws of Nevada, without regard to principles of conflict of laws. The parties to this agreement will submit all disputes arising under this agreement binding and final arbitration in Nevada before a single arbitrator of the American Arbitration Association (“AAA”). The arbitrator shall be selected by application of the rules of the AAA, or by mutual agreement of the parties, except that such arbitrator shall be an attorney admitted to practice law in Nevada. No party to this agreement will challenge the jurisdiction or venue provisions as provided in this section. No party to this agreement will challenge the jurisdiction or venue provisions as provided in this section. Nothing contained herein shall prevent the party from obtaining an injunction.


Please be aware that we may update and change any part or all of these Terms and Conditions at any time without notifying you first. If we update or change these Terms and Conditions, the updated Terms and Conditions will be posted at https://natdc.org/terms (or other website we designate). The updated terms will become effective and binding on the next business day after they are posted. When we change these terms, the "Last Modified" date above will be updated to reflect the date of the most recent version. We encourage you to review these terms periodically. If you don’t agree to these terms, then you shouldn’t register for any NatDC events.

That’s it! Thank you for reading!