Frequently Asked Questions

  1. When and where is the conference?
    The conference is October 8-9, 2024 on the first floor of the Faculty Club at 20 Quincy St, Cambridge, MA 02138.
  2. How much is conference registration?
    Please see the registration-information table on the homepage for conference pricing.
  3. What about meals?
    Complimentary breakfast and lunch are provided on both days. A complimentary cocktail reception will begin after the last session on Day 1.
  4. Do you have group discounts?
    Yes! Get more out of your professional development by attending with your coworkers. Groups of three or more attendees are eligible for the group rate when you register at the same time.
  5. Do you have academic discounts?
    Yes! See the registration-information table on the homepage for discounted pricing options for employees of accredited higher-education institutions and non-profit (501(c)(3)) organizations.
  6. How do I cancel?
    Cancellations are accepted up until June 1, 2024. No refunds will be issued for cancellations after midnight PT on June 1, 2024. Your registration can be transferred up until picked up onsite. To ensure badges and other conference material are prepared for your substitute, please transfer your registration at least 15 days before the conference begins.

    To cancel a registration or request a substitution, email with the word "Cancellation" or "Substitution" in the subject line. If substituting, please include the full name, job title, organization, email address, phone number, and dietary restrictions of your substitute.
  7. Do you expect to sell out?
    Yes! Seating capacity at the venue is limited and the conference is expected to sell out. Please register early.
  8. When is the last day I can register?
    Registration is open until 10 days before the conference begins or until the conference has sold out.
  9. What if I have food allergies or dietary restrictions?
    If you have any dietary restrictions or food allergies, please make sure to indicate these requests in your registration form. We will work with event catering to meet your needs to the best of our ability, though we may not be able to accommodate all requests. All health information is confidential and will only be shared with event staff responsible for food functions. Please communicate these needs in your registration form, and email updates no later than 30 days before the conference.
  10. Who can attend?
    Anyone who is a champion of diversity and inclusion in higher education is welcome to attend. In order to support the voices of women in higher education, the selection for speakers and panelists for will focus on people who identify as women.
Hotel and Transportation
  1. What hotel should I stay at?
    The following hotels are located a short distance from campus: Harvard Square Hotel, the Charles Hotel, the Sheraton Commander, and Hotel Veritas. Since hotels near campus are limited, we suggest using travel and review sites to find quality business hotels in Cambridge or across the Charles River in Boston.
  2. Is there parking on premise?
    Parking near campus is challenging. We suggest using Uber/Lyft for transportation. There is no on-site parking at the Faculty Club. There are a limited number of daily parking passes available for some campus garages. Contact the University Parking Department for information. Aside from limited hourly-metered parking spots, all other street parking around campus is permit-only.
  3. How do I get to from Boston Logan International Airport to the event venue?
    Taxis, Uber, Lyft and shuttles are available 24 hours a day from the Boston Logan International Airport. We suggest using Uber/Lyft for transportation. For a taxi, follow the terminal signs to ground transportation.
  4. What do I do if I feel ill or may have been exposed to COVID-19?
    According to Harvard policies, you may not enter the Harvard Faculty Club or other Harvard premises if you: (1) at the time of the event experience or display any known symptom of COVID-19; (2) have in the 14 days preceding the event tested positive for COVID-19 or experienced or displayed any known symptom of COVID-19; or (3) in the 14 days preceding the event had close contact with someone who is either confirmed or suspected of being infected with COVID-19, including anyone who is or was experiencing or displaying any known symptom of COVID-19. Known COVID-19 symptoms include: fever, chills or feeling feverish; new cough (not related to chronic condition), shortness of breath or difficulty breathing; new fatigue; muscle or body aches; new headache; new loss of taste or smell; sore throat, new nasal congestion or new runny nose (not related to seasonal allergies); nausea or vomiting; diarrhea.

    If any of these conditions apply to you, please transfer your registration to a colleague. Do not travel to the event or enter the Harvard Faculty Club or other Harvard University premises.
  5. What COVID-19 protocols will be in place?
    We want everyone to be safe at the conference, and we’re guessing you do too. The conference will adhere to the current health and safety requirements imposed by federal, state and local authorities and by Harvard University.
At the Conference
  1. Where do I pick up my badge?
    You can pick up your badge at the Registration Desk in the Reading Room on the first floor of the Faculty Club anytime during Registration Desk hours.
  2. Do I have to sign up for the sessions?
    No. Seating is on a first-come basis for all learning sessions. If a session room is full, please choose another session.
  3. Is Wi-Fi available?
    Yes. Harvard University Wi-Fi is availably in the Faculty Club and across campus. Secure log-in information will be emailed to you at the email address you registered with about a week before the conference. If your email address needs to be updated, please email with your updated information to avoid missing important conference information.
  4. Are all-gender restrooms available?
    Yes. There is an all-gender restroom on the second floor of the Faculty Club. There are gendered restrooms on the first and second floor of the Faculty Club.
  5. How do I report a disablity-related need?
    Please email with any disability accommodation requests or questions. We work hard to ensure a great experience for all participants. Please let us know if you need any disability accommodations when you register to allow us time to organize.

    The conference is held on the first floor of the Harvard Faculty Club. The Faculty Club and the rest of campus is ADA accessible. The reception is hosted at a nearby restaurant, which is also ADA accessible. Transportation to and from the conference and the reception is the responsibility of the attendee. You can contact the University's Transportation and Parking Office for accessible parking locations.
  6. What is the dress code?
    Comfortable business attire is recommended.
  7. What is Boston weather like in October?
    October is a beautiful time to be in Boston as the leaves begin to change color, but it can start to become chilly. The average high temperature is 62°F/16°C with lows around 47°F/8°C.